LSCC Minutes for Board Meeting
March 8, 2000
- The meeting was called to order at 7:45 PM. Absent were Ulla, Don and Janie. Present were Dave, Al, Sue, Robert, Sam and Annette.
- Minutes from January and February were approved.
- The Treasurer’s Report was presented.
- 4th of July: Dave and Sam volunteered to head up the 4th of July committee. They will get together with Janie and take care of getting the fireworks scheduled. They will also work at getting committee together including the list of volunteers that Ulla had e-mailed from the annual meeting.
- Oil Tank Replacement will be discussed at the next meeting that Janie attends.
- A list was circulated for the Black Diamond City Council meetings and board members signed up to attend meetings throughout the year.
- We started to work on an annual social plan. Dave said that Janie was willing to host an additional dock party this summer. Al was considering having a June party. We discussed the pros and cons of beginning parties in June vs. August when we know the weather is better. We also decided to have an April party at the Clubhouse…partly to kick of the social season and partly to see if we can get members to use the clubhouse more. Sue volunteered to organize the April party, tentatively scheduled for April 16, depending on the clubhouse schedule. Sue requested and was approved a $50 budget of Lake Sawyer logo merchandise to perform drawings at the party for merchandise…only those with dues paid will be eligible to participate in the drawing. Sam suggested we also pick some brains at the party for the 4th of July theme. We also decided to solicit people in the next newsletter for August and September dock parties.
- Dave has been giving more thought to the organization of a teen club to utilize the clubhouse…suggested a teen group come up with ground rules of how they could use the clubhouse. Annette suggested that we contact the MVCS about their teen programs.
- The next newsletter will be out the first week of April so Al will need articles/information by the last week of March.
- Lynne Christie has requested to use the clubhouse at no charge on June 10 for a fundraiser for the Sawyer Woods PTA. The fundraiser will be a Used Book Sale. The board granted Lynne’s request. Dave was to contact Lynne and Pam.
- We discussed getting a monthly report from Pam about rental activity. Al will discuss with Pam.
- Claudette (Maple Valley Ballet School owner and longterm Clubhouse rentor) will be attending the April meeting and in an effort to improve our rentability coupled with concerns about her property, we need to discuss the following with her:
1. Resolve the piano issue and set a date to move it.
2. Resolve the exit issues with the bars in front of the side exit; and move the desk and screen in front of the main exit.
3. Make sure Claudette understands that the closet is hers to use.
4. Clarify cleaning…who will do it when? Suggest that if we have a rental over the weekend, we will have the building cleaned on Monday.
5. Schedule a work party, per Claudette’s request for Saturday April 8 at 8:30 AM.
- Develop a maintenance budget: It was moved and passed that we allocate $5000 in a reserve account for clubhouse maintenance. We also allocated $4500 for fireworks. We felt that striving for $15,000 in clubhouse maintenance would be a fair number. All net proceeds from clubhouse rentals should be put into the reserve fund. We discussed changing our accounting methods so we have the Clubhouse Income and Expense separate items in the budget, as well as the maintenance fund. We determined that this would be a paperwork issue only; there would be no need to open a new savings/checking/moneymarket account for the maintenance budget. Dave will discuss this with Ulla.
- Dock numbering: Sue will get in touch with Kevin to find out where this project stands. In an effort to speed up the dock numbering process, when the project is underway, we will put information in the newsletter that if residents do NOT want their docks numbered, they should let us know.
Action Items:
- Dave/Sam: get 4th of July underway…primarily getting fireworks booked & meeting with Janie.
- Dave: teen group?
- Al: rental activity from Pam.
- Sue:contact Kevin about Dock numbering.
